500 Las Colinas Blvd W
Irving, TX 75039

O: +01 503-570-6295 

F:  +01 866-232-1675 

© 2018 Prospera Events

Exhibitor Portal

General Information


Welcome to the InnoTech Dallas Exhibitor Portal. This is your main resource for all of your exhibitor related needs. This portal provides you and your team with 24/7 access to the information and tools you need to manage and take full advantage of your sponsorship. If you need any assistance, don't hesitate to reach out to Maria Chalaire at mariac@prosperaevents.com.



General Timeline


Important Deadlines

  • Make payment for your booth ASAP but no later than Thursday, April 11

  • Confirm logo is correct on this page ASAP; If not, please email us the correct logo in hi-res format

  • Order Lead Retrieval by Monday, March 18

  • (For select exhibitors) Submit company description by Friday, March 22

  • (For select exhibitors) Submit ad by Friday, March 22

  • Order power, hardline, AV, and/or F&B (optional) items by Friday, March 29

  • Order any Decorator services/items by Wednesday, April 3

  • Register booth staff by Friday, April 5

  • Ship materials to advance warehouse by Friday, April 12

  • Ship materials to show site by Wednesday, April 17

  • (For select exhibitors) Deliver 700 bag inserts ON Wednesday, April 17 by 12pm


Exhibitor FAQs

How do I register booth staff?

To save time when checking in on site, we ask that all exhibitors working your booth to register prior to April 5. Exhibitor registration includes access to all General InnoTech conference sessions, keynotes, and vendor presentations. Please note, special events require separate registration and payment.

Exhibitors must use the link below to register yourself and your booth staff. You can quickly and easily enter ALL of your booth staff at one time, make changes as they occur, keep track of who is registered from your team and order lead retrieval service online. Each registrant will receive his/her own unique confirmation email. You may register as many booth staff as you would like, there is no limit.


You will need your Username and Password, provided by InnoTech to the main point of contact from each exhibiting company. Please contact Maria Chalaire if you need this login information at mariac@prosperaevents.com.


Where/how do exhibitors check in?

Exhibitors can check in during exhibitor move in. If pre-registered though, we will deliver booth staff badges directly to your booth so you can skip the line!


When is exhibitor move in?

You can move in your booth items on April 17 from 2pm to 6pm and April 18 from 7:30am to 8:15am.


What are the exhibit hours?

The exhibit floor is open on Thursday, April 18 from 8:30 am to 4pm.


When is exhibitor move out?

Load out is on April 18 from 4pm-6pm. You may begin to dismantle your booths at 4pm and not before. Early dismantle may cause safety issues for attendees and other exhibitors. Move-out must be complete by 6pm that evening.


Where can I find exhibitor information on my booth, shipping, material handling, booth furnishings, etc?

These services are provided through the forms in the Exhibitor Service Kit from our decorating service partner, Superior Expo Services. Each 10x10 booth space comes equipped with carpet, (1) 6’ table with black skirt, (2) chairs, and (1) wastebasket. Should you need additional furnishings, material handling services, rental display units, etc SES offers many additional (optional) services. Order by Wednesday, April 3 for discounted pricing. Please contact SES at 972.271.7444 or service@superior-expo.com with any decorating questions.


How do I order Lead Retrieval devices/apps?

To enhance your event experience, we offer lead retrieval and lead management services through The Pulse Network. The Pulse Network’s portable, lead collection technology allows you to collect and qualify leads right in your booth and have a complete database of your contacts available to you after the event. Order here by Monday, March 18. Please contact The Pulse Network at 781-688-8000 with any lead retrieval questions.


How do I order power or a hardline?

Free Wi-Fi is available to ALL InnoTech participants (this shared service is best used for checking email, web browsing, etc.) You can order high-speed Internet services (highly recommended for live demos, video conferencing, streaming, etc.) through the Irving Convention Center, please call 972-252-7476. You may also complete the order form found in your Exhibitor Service Kit or online here then email to onlineorders@smgicc.com.


Because each exhibitor has varying electrical service requirements, electrical service is not included. To place an electrical service, telephone or internet service order please use the link above. Order by Friday, March 29.


How do I order audiovisual equipment?

Need AV to enhance your booth? Check out a complete list of J & S Audio Visual Innovations' rental equipment and pricing included with this packet or visit https://www.jsav.com/services/show-event/#services. Contact Joseph Hernandez at josephh@jsav.com or phone 972-401-7748 with questions. Order by Friday, March 29.


How do I order booth F&B?

If you would like to provide snacks, hors d’oeuvres, etc. at your booth, remember that SAVOR Las Colinas is the exclusive caterer at the Irving Convention Center. Only sample sizes of food and beverage are allowed, distribution must be approved and only the manufacturer or distributor of a product may dispense food samples. For sampling details or to place a food & beverage order for your booth, call SAVOR at 972-401-7772. Order by Friday, March 29.


How do I ship materials to the show?


If you plan to ship your materials PRIOR to Exhibitor Move-In, SES will accept crated, boxed or skidded materials from Friday, March 12- Friday, April 12. By using this service, material handling fees will apply.

All shipments to the advance warehouse must be labeled as follows:

Superior Expo Services

c/o 2019 InnoTech/ShareCloud Summit Dallas

[Booth Company Name & Booth #]

10548 W US Highway 80

Forney, TX 75126



SES will receive shipments at the exhibit facility beginning Wednesday, April 17. By using this service, material handling fees will apply.

Shipments arriving BEFORE April 17 WILL BE REFUSED by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.

All shipments to the Irving Convention Center must be labeled as follows:

Irving Convention Center

c/o - Superior Expo Services – 2019 InnoTech/ShareCloud Summit Dallas

[Booth Company Name & Booth #]

500 West Las Colinas Blvd

Irving, TX 75039


How do I get an attendee list?

To respect the input from conference attendees and for general data protection, InnoTech does NOT provide the attendee list to all exhibitors and/or sponsors. The lead retrieval service is a great way to collect information while onsite at InnoTech. Leads will be available immediately after the event ends. Also, InnoTech NEVER sells or rents lists to brokers or list management services. 


What is the happy 45-Minute Reception?

On Wednesday, April 3 from 3:45pm to 4:30pm all InnoTech attendees, exhibitors, speakers and sponsors are invited to enjoy complimentary beverages and networking inside the Exhibit Hall. During the celebration, prizes will be awarded to winning attendees who have completed their Passport to Prizes form and submitted it for the drawing.


Have additional exhibitor questions?

If you have any additional questions, please email our Exhibitor Account Manager, Maria Chalaire, at mariac@prosperaevents.com and she will be happy to assist.


Travel and Lodging Information


Driving to InnoTech Dallas? 


Parking Options

The Irving Convention Center has a covered parking garage for $10/day. There is also a new garage across from the convention center that has available parking for $10/day.


Host Hotel


5455 Green Park Drive
Irving, Texas, United States, 75038

Stay at Hyatt Place Dallas / Las Colinas for your next business trip or family vacation in Texas. Our hotel is conveniently located eight miles from DFW Airport.

Special InnoTech rate of $149 +tax per night. Reservations must be made by April 2, 2019 to receive this rate. After April 2nd, rates subject to availability.

For reservations, use:



Call in reservations- guest can call 888-591-1234 and give the Code: G-INNO

Marketing Tips & Tools



Increased lead generation is key to a positive ROI. Below are a few helpful tips/ideas for you to take advantage of while informing your clients, peers and prospects about your involvement in InnoTech. Be sure to let them know that you are able to provide with complimentary passes so they can come and see what you are promoting at the event.

- Social media: Post your involvement and support of InnoTech on your social media outlets. We have included some sample verbiage below for you to use. Also included are links to our social media pages so you can link up and we can promote your company on our social media outlets.

- Monthly newsletters: Be sure to put a small blurb about your involvement in InnoTech in your monthly newsletters. For example: Visit us in Booth [XXX], stop by to see a demo of [XXX], etc.

- Your Website: If you have an events page, please list InnoTech with your booth number and discount code for registration. We have included an event description below and small graphic attached for you to use as a post for your website.

- Stand-alone email messages: Please feel free to use or edit the provided email copy and include InnoTech in at least 2 targeted emails to your lists. We encourage you to promote your participation in monthly newsletters and/or a specific one-off email to your list.


Event Description

InnoTech is the region's largest business technology event comprised of educational seminars, Special Events, hands-on demonstrations at the InnoTech exhibits and, of course, limitless networking opportunities throughout InnoTech and at the many after-parties.


Discount Codes

We encourage you to share your exclusive code for 100% off for complimentary InnoTech admission and 20% off any of the special events. Please email us if you still need this.


Social Media Copy/Links

Feel free to use these sample posts for your association’s social networks to let your peers and clients know you are supporting InnoTech and invite them to join you. The official event hashtag is #InnoTechDFW.



We will be at #InnoTechDFW in Booth [YOUR BOOTH NUMBER HERE], please be our guest! Simply visit www.innotechdallas.com and register with Discount Code [YOUR 100% DISCOUNT CODE HERE] to enjoy free InnoTech admission or discounted Special Event admission.


InnoTech Dallas’s twitter handle is @innotechdallas.


FACEBOOK or Google+

Visit us in Booth [YOUR BOOTH NUMBER HERE] at InnoTech Dallas at the Irving Convention Center on April 18, 2019. Check out their website www.innotechdallas.com for details and to register. Enter in Discount Code [YOUR DISCOUNT CODE HERE] for complimentary InnoTech admission or discounted Special Event admission, on us!


InnoTech Facebook page URL: https://www.facebook.com/InnoTechDallas/.



Excited to be supporting Dallas’s IT community at InnoTech Dallas this year. Check out their website for speakers and conference topics: www.innotechdallas.com. Register with code [YOUR DISCOUNT CODE HERE] and receive complimentary InnoTech admission or discounted Special Event admission, courtesy of [YOUR COMPANY NAME].


InnoTech LinkedIn page URL: https://www.linkedin.com/groups/8228049/.


Sample Email Copy

Subject: [COMPANY NAME] Invites You to Attend InnoTech Dallas – Passes Included


InnoTech – Dallas’ Premiere IT & Innovation Conference & Expo


Join us at InnoTech Dallas at the Irving Convention Center on April 18, 2019. This annual event will include all new topics and speakers for an important conference packed with great networking, professional development opportunities, continuing education credits and more!


Please use discount code [CODE] to register for the main InnoTech event for FREE or receive 20% off any special event registration, which includes the luncheon.  Please note, the free pass does NOT include admission to special events.


CLICK HERE to register now.


Then be sure to visit us at booth [#] on April 18!


InnoTech Dallas Will Feature:

- 20+ Professional Development Seminars

- IT Executive Track hosted by Technology Ball
- Cyber Security Track

- InnoTech Happy 45-Minute Networking Reception

- And more!


InnoTech Special Events Include:

- ShareCloud Summit

- IT Executive Luncheon & CIO of the Year Awards

- Women in Tech Summit


For more information or to register, visit www.innotechdallas.com.



We'd love to make a custom graphic for you to share publically. Please let us know if you have not received one. In the meantime, you can use this generic one: https://www.dropbox.com/s/yuamqdt5nis06vl/General%20Dal%20Card.png?dl=0


HTML Email Code

We'd love to make a custom HTML email for you to share publically. Please let us know if you have not received one. In the meantime, you can use this generic one: https://www.dropbox.com/s/fqt2wgfkfengoc3/Generic%20DAL%20Invite_No%20Company.html?dl=0