InnoTech Dallas Exhibitor Portal

General Information

Hello!

Welcome to the InnoTech Dallas Exhibitor Portal. This is your main resource for all of your exhibitor related needs. This portal provides you and your team with 24/7 access to the information and tools you need to manage and take full advantage of your sponsorship. If you need any assistance, don't hesitate to reach out to Maria Chalaire at mariac@prosperaevents.com.

 

Resources

General Timeline

 

Important Deadlines

  • Make payment for your booth ASAP but no later than Friday, August 7

  • Confirm logo is correct on this page ASAP; If not, please email us the correct logo in hi-res format

  • (For select exhibitors) Submit company description by Wednesday, July 22

  • (For select exhibitors) Submit ad by Wednesday, July 22

  • Order Lead Retrieval by Tuesday, July 28

  • Order power, hardline, AV, and/or F&B (optional) items by Friday, July 24

  • Book your hotel room by Wednesday, August 12

  • Order any Decorator services/items by Wednesday, August 12

  • Register booth staff by Friday, August 14

  • Ship materials to advance warehouse between Tuesday July 21 and Thursday, August 20

  • Ship materials to show site to arrive on Tuesday, August 25

  • (For select exhibitors) Deliver 700 bag inserts ON Tuesday, August 25 by 12pm

 

Exhibitor FAQs

How do I register booth staff?

To save time when checking in on site, we ask that all exhibitors working your booth to register prior to August 14. Exhibitor registration includes access to all General InnoTech conference sessions, keynotes, and vendor presentations. Please note, special events require separate registration and payment.

Exhibitors must use the link below to register yourself and all booth staff including any partners. You can quickly and easily enter ALL of your booth staff at one time, make changes as they occur, keep track of who is registered from your team and order lead retrieval service online. Each registrant will receive his/her own unique confirmation email. You may register as many booth staff as you would like, there is no limit.

EXHIBITOR/SPONSOR REGISTRATION LINK

You will need your Username and Password, provided by InnoTech to the main point of contact from each exhibiting company. Please contact Maria Chalaire if you need this login information at mariac@prosperaevents.com.

 

Where/how do exhibitors check in?

Exhibitors can check in during exhibitor move in. If pre-registered though, we will deliver booth staff badges directly to your booth so you can skip the line!

 

When is exhibitor move in?

You can move in your booth items on Tuesday, August 25 from 2pm to 6pm and Wednesday, August 26 from 7:30am to 8:15am.

 

What are the exhibit hours?

The exhibit floor is open on Wednesday, August 26 from 8:30 am to 4pm.

 

When is exhibitor move out?

Load out is on Wednesday, August 26 from 4pm-6pm. You may begin to dismantle your booths at 4pm and not before. Early dismantle may cause safety issues for attendees and other exhibitors. Move-out must be complete by 6pm that evening.

 

Where can I find exhibitor information on my booth, shipping, material handling, booth furnishings, etc?

These services are provided through the forms in the Exhibitor Service Kit from our decorating service partner, Superior Expo Services. Each 10x10 booth space comes equipped with carpet, (1) 6’ table with black skirt, (2) chairs, and (1) wastebasket. Should you need additional furnishings, material handling services, rental display units, etc SES offers many additional (optional) services. Order by Wednesday, August 12 for discounted pricing. Please contact SES at 972.271.7444 or service@superior-expo.com with any decorating questions.

 

How do I order Lead Retrieval devices/apps?

To enhance your event experience, we offer lead retrieval and lead management services through The Pulse Network. The Pulse Network’s portable, lead collection technology allows you to collect and qualify leads right in your booth and have a complete database of your contacts available to you after the event. Order here by Tuesday, July 28. Please contact The Pulse Network at 781-688-8000 with any lead retrieval questions.

 

How do I order power or a hardline?

Free Wi-Fi is available to all InnoTech participants (this shared service is best used for checking email, web browsing, etc.) You can order high-speed Internet services (highly recommended for live demos, video conferencing, streaming, etc.) through the Irving Convention Center by filling out this form and sending it to onlineorders@smgicc.com

 

Because each exhibitor has varying electrical service requirements, electrical service is not included. To place an electrical service order, please follow the directions in the email to you from the venue or login into this link. Please email onlineorders@smgicc.com with any questions. Order by Friday, July 31.

 

How do I order audiovisual equipment?

Need AV to enhance your booth? Check out a complete list of J & S Audio Visual Innovations' rental equipment and pricing here. Contact Joseph Hernandez at josephh@jsav.com or phone 972-401-7748 with questions. Order by Friday, July 31.

 

How do I order booth F&B?

If you would like to provide snacks, hors d’oeuvres, etc. at your booth, remember that SAVOR Las Colinas is the exclusive caterer at the Irving Convention Center. Only sample sizes of food and beverage are allowed, distribution must be approved and only the manufacturer or distributor of a product may dispense food samples. For sampling details or to place a food & beverage order for your booth, call SAVOR at 972-401-7772. Order by Friday, July 31.

 

How do I order lunches for my booth staff?

Lunch shifts are encouraged to ensure someone is staffing your booth at all times. Concessions are available for purchase in the Cafe on the 2nd floor. Another option that we recommend is that you pre-order lunch for your booth staff who are working the event. Lunch is a pasta buffet served inside the exhibit hall (tickets will be required for exhibitors to access the buffet). Tickets may be purchased online in advance for $22/per ticket by using the exhibitor registration link to register your team and purchase their lunches. Lunch tickets will be distributed with badges. To add lunch for staff: 

1) Log into this website: https://events.thepulsenetwork.com/Attendee/ExhibitorLogin.Aspx?C=70000088&S=30000021  

2) Register all booth staff by clicking the word ‘REGISTER’ in the dashboard

3) When you get to registration options, add the lunch option for each registrant (click ‘Add More’ after each registrant to add additional booth staff)

4) Once all are registered, pay the group balance at the end of the registration steps

How do I ship materials to the show?

SHIPPING MATERIALS TO THE ADVANCE WAREHOUSE

If you plan to ship your materials PRIOR to Exhibitor Move-In, SES will accept crated, boxed or skidded materials from Tuesday, July 21 to Thursday, August 20. By using this service, material handling fees will apply.

All shipments to the advance warehouse must be labeled as follows:

Superior Expo Services

Tradeshow: 2019 InnoTech/ShareCloud Summit Dallas

[Booth Company Name & Booth #]

10548 W US Highway 80

Forney, TX 75126

 

SHIPPING MATERIALS TO SHOW SITE

SES will receive shipments at the exhibit facility only on Tuesday, August 25. By using this service, material handling fees will apply.

Shipments arriving BEFORE August 25 WILL BE REFUSED by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.

All shipments to the Irving Convention Center must be labeled as follows:

Irving Convention Center

c/o - Superior Expo Services – 2019 InnoTech/ShareCloud Summit Dallas

[Booth Company Name & Booth #]

500 West Las Colinas Blvd

Irving, TX 75039

 

How do I ship materials post show?

A SES Bill of Lading is required on ALL outbound shipments, which can be found at the SES Service Desk at show site. After your booth is packed, labeled and ready to be shipped, please return the completed Bill of Lading form to the Service Desk. An SES CC Authorization form also MUST be provided when submitting this form. If your carrier fails to show up, your shipment will be re-directed through SES Solutions (which is the only time they’d use the CC on file). It is YOUR responsibility to contact and make all arrangements for any other carrier than the preferred carrier, SES Solutions. Another option would be to drive your shipments to a nearby carrier office, like UPS or FedEx.

How do I get an attendee list?

NOTE FRAUD ALERT: InnoTech NEVER sells or rents lists to brokers or list management services. Do not buy one that says InnoTech list. To respect the input from conference attendees and for general data protection, InnoTech does NOT provide the attendee list to all exhibitors and/or sponsors. The lead retrieval service is a great way to collect information while onsite at InnoTech. Leads will be available immediately after the event ends.

What is the Happy 45-Minute Reception?

On Wednesday, August 26 from 2:50pm to 3:30pm all InnoTech attendees, exhibitors, speakers and sponsors are invited to enjoy complimentary beverages and networking inside the Exhibit Hall. During the celebration, prizes will be awarded to winning attendees who have completed their Passport to Prizes form and submitted it for the drawing. 

 

Have additional exhibitor questions?

If you have any additional questions, please email our Exhibitor Account Manager, Maria Chalaire, at mariac@prosperaevents.com and she will be happy to assist.

 

Travel and Lodging Information

 

Driving to InnoTech Dallas? 

For directions, visit the Irving Convention Center website.

PAID PARKING is available in the 800-space covered garage (or adjacent, outdoor parking areas, weather

permitting). Rate is $10/day (no in/out privileges) and cash or credit card is accepted.

 

Host Hotel

 HYATT PLACE DALLAS/LAS COLINAS

5455 Green Park Drive
Irving, Texas, United States, 75038

Stay at Hyatt Place Dallas/Las Colinas. This hotel is conveniently located 8 miles from DFW Airport and 1.3 miles from The Irving Convention Center.

We secured a special rate of $151+tax per night. Reservations must be made by April 1, 2021 to receive this rate. After April 1, rates subject to availability. For reservations, use this link or call 888-591-1234 and give the code 'G-TINN'.

Marketing Tips & Tools

 

Tips

Increased lead generation is key to a positive ROI. Below are a few helpful tips/ideas for you to take advantage of while informing your clients, peers and prospects about your involvement in InnoTech. Be sure to let them know that you are able to provide with complimentary passes so they can come and see what you are promoting at the event.

- Social media: Post your involvement and support of InnoTech on your social media outlets. We have included some sample verbiage below for you to use. Also included are links to our social media pages so you can link up and we can promote your company on our social media outlets.

- Monthly newsletters: Be sure to put a small blurb about your involvement in InnoTech in your monthly newsletters. For example: Visit us in Booth [XXX], stop by to see a demo of [XXX], etc.

- Your Website: If you have an events page, please list InnoTech with your booth number and discount code for registration. We have included an event description below and small graphic attached for you to use as a post for your website.

- Stand-alone email messages: Please feel free to use or edit the provided email copy and include InnoTech in at least 2 targeted emails to your lists. We encourage you to promote your participation in monthly newsletters and/or a specific one-off email to your list.

 

Event Description

InnoTech is the region's largest business technology event comprised of educational seminars, Special Events, hands-on demonstrations at the InnoTech exhibits and, of course, limitless networking opportunities throughout InnoTech and at the many after-parties.

 

Discount Codes

We encourage you to share your exclusive code for 100% off for complimentary InnoTech admission and 20% off any of the special events. Please email us if you still need this.

 

Social Media Copy/Links

Feel free to use these sample posts for your association’s social networks to let your peers and clients know you are supporting InnoTech and invite them to join you. The official event hashtag is #InnoTechDFW.

 

TWITTER

Be our guest at #InnoTechDFW, the largest tech conference in the region. Visit www.innotechdallas.com and register with Discount Code [YOUR 100% DISCOUNT CODE HERE] for your ticket! We will be at Booth [YOUR BOOTH NUMBER HERE], please join us!

 

InnoTech Dallas’s twitter handle is @innotechdallas.

 

FACEBOOK or Google+

Visit us at the Irving Convention Center on August 26; we will be in Booth [YOUR BOOTH NUMBER HERE]. For more details, check out www.innotechdallas.com. Enter Discount Code [YOUR DISCOUNT CODE HERE] for complimentary and/or discounted InnoTech admission, on us!

 

InnoTech Facebook page URL: https://www.facebook.com/InnoTechDallas/.

 

LINKEDIN

We are excited to be supporting DFW's IT community at InnoTech Dallas this year. Check out www.innotechdallas.com for speakers and conference topics. Register with code [YOUR DISCOUNT CODE HERE] and receive complimentary and/or discounted admission, courtesy of [YOUR COMPANY NAME].

 

InnoTech LinkedIn page URL: https://www.linkedin.com/groups/8228049/ or https://www.linkedin.com/showcase/34699613/

 

Sample Email Copy

Subject: [COMPANY NAME] Invites You to Attend InnoTech Dallas – Passes Included

--

You’re Invited to the 10th Annual InnoTech Dallas-

Registration Now Open!

 

InnoTech Dallas
Wednesday, August 26, 2020

Irving Convention Center

 

Visit www.innotechdallas.com for all the details.

 

Discounted and/or Complimentary Registration Passes

As a member of [ORGANIZATION NAME], you receive complimentary admission to InnoTech Dallas and/or discounted registration to special events. InnoTech Dallas admission includes access to all InnoTech sessions, the exhibit hall for networking, lunch, the Happy 45-Minute Reception, and more!

 

Enter code [CUSTOM CODE] to receive complimentary passes to InnoTech or discounted admission to special events including the Women in Tech Summit, ShareCloud Summit, or IT Executive Luncheon & CIO of the Year Awards!

 

Visit www.innotechdallas.com to register.

 

InnoTech Dallas Will Feature: 

  • 20+ Professional & Educational Development Seminars

  • Exhibit hall with 45+ companies for all-day networking and hands-on demonstrations

  • IT Executive Track hosted by Technology Ball

  • Cyber Security Track

  • InnoTech Happy 45-Minute Networking Reception

  • Up to 7 continuing education hours and credits

  • FREE WIFI

  • And more!

 

InnoTech Special Events Include (Separate Registration Required): 

  • ShareCloud Summit

  • IT Executive Luncheon & CIO of the Year Awards

  • Women in Tech Summit


Sessions and exhibitors are updated regularly on www.innotechdallas.com. Check it out for all the latest details or to register.

 

Graphic

We'd love to make a custom graphic for you to share publicly. Please let us know if you have not received one. 

 

HTML Email Code

We'd love to make a custom HTML email for you to share publicly. Please let us know if you have not received one.

500 Las Colinas Blvd W
Irving, TX 75039

O: +01 503-570-6295 

F:  +01 866-232-1675 

© 2018 Prospera Events